Children’s Privacy Notice

Effective: June 26, 2026

This Children’s Privacy Notice (this “Notice”) explains how AstraLynk Inc. (“AstraLynk,” “we,” “us,” or “our”) collects, uses, discloses, retains, and disposes of personal information relating to children under the age of 13 (“child” or “children”) in connection with the AstraLynk platform, website, mobile and web-based applications, and related products or services that link to this Notice (collectively, the “Platform”).

AstraLynk is committed to protecting children’s privacy and complying with the Children’s Online Privacy Protection Act (“COPPA”). This Notice supplements the AstraLynk Privacy Policy and applies specifically to children under 13.

For clarity, AstraLynk may distinguish users by age category: (1) COPPA Child — under 13, subject to COPPA-specific verifiable parental consent requirements; (2) Minor Actor — ages 13–17, subject to AstraLynk’s minor actor, guardian authorization, platform safety, and contractual rules; and (3) Adult Actor — 18 or older, subject to the standard account flow. This Notice applies to COPPA Children under 13.

Information we collect about children

We do not knowingly collect personal information from children unless and until we receive verifiable consent from the child’s parent or legal guardian, except as needed to support the parental consent process and comply with applicable law.

As part of registration, consent, and platform use, we may collect the following categories of children’s personal information, depending on the features used:

child/Actor name, account identifiers, date of birth or age category, and related registration information;
Parent/Guardian full legal name, email address, consent records, and consent verification information;
Actor profile information and casting-related account information;
images, photographs, headshots, reels, performance clips, self-tapes, audition or callback recordings, Virtual Practice Room recordings, and other uploaded or recorded media;
audio files or voice recordings containing the child’s voice;
scripts, sides, rehearsal materials, AI Audition Assistant inputs and outputs, and other content submitted through platform features;
project, role, submission, audition, callback, offer, and related casting workflow information;
communications, comments, annotations, notes, ratings, review data, support requests, and notification metadata; and
device, IP address, log, session, usage, security, and troubleshooting data.

We intentionally limit the information we collect from children and collect only as much information as is reasonably necessary to provide the Platform, support the consent process, operate casting and audition workflows, maintain safety and security, and comply with applicable law.

Children cannot themselves make personal information publicly available through the Platform. Any sharing of a child’s information occurs only as directed or authorized by the Parent/Guardian or according to the Platform’s role-based access rules and this Notice.

How We Use Children’s Information

We may use children’s personal information for the following purposes:

providing casting, audition, self-tape, rehearsal, AI Audition Assistant, Virtual Practice Room, and related platform functionality;
creating, maintaining, securing, supporting, and administering the child/Actor account;
generating, sending, reviewing, and documenting parental consent requests and related consent decisions;
delivering information, support, and services requested through use of the Platform;
facilitating user-directed casting submissions, auditions, callbacks, review workflows, and project collaboration;
measuring, tracking, and analyzing trends and usage in connection with the Platform’s operation and performance;
supporting internal operations, debugging, troubleshooting, quality assurance, and product safety;
maintaining security, preventing fraud, detecting misuse, and protecting accounts, users, and the Platform;
making sure users comply with our Terms of Service and other applicable agreements or policies;
contacting the Parent/Guardian to resolve issues, respond to requests, provide support, manage consent, or address account-related matters;
conducting investigations, complying with applicable laws, regulations, legal requirements, industry standards, and valid legal process; and
protecting the rights, property, safety, or security of AstraLynk, our users, children, or others.

We will notify the Parent/Guardian and obtain consent before using a child’s personal information for any purpose that requires additional consent under applicable law.

AstraLynk does not use children’s personal information, image, voice, video, self-tapes, scripts, AI Audition Assistant inputs or outputs, or other child media to train general-purpose AI models unless we provide additional notice and obtain any required parental consent.

AstraLynk does not use children’s personal information for targeted advertising, behavioral advertising, profiling for advertising, or sale of children’s personal information.

How We Share Children’s Information

We do not sell children’s personal information or share it for targeted advertising or cross-context behavioral advertising. We may disclose children’s information only as described in this Notice.

Other Users and Platform Participants

We may share children’s personal information with other users or platform participants at the Parent/Guardian’s direction, according to the Platform’s role-based access rules, and only for the purpose of providing the Platform. For example, Actor submissions, self-tapes, audition materials, recordings, and related profile information may be made available to authorized Casting Directors, Casting Team Members, Agents/Managers, Producers, or other project stakeholders when authorized within the applicable casting or project workflow.

Service Providers

We may share children’s personal information with service providers and technology providers that perform services for us and support the Platform. These providers may support functions such as:

cloud hosting, data storage, secure media storage, and infrastructure;
video, audio, recording, conferencing, rehearsal, and related platform functionality;
AI, speech, text-to-speech, media processing, and related technology services;
email, notifications, customer support, consent communications, and account administration;
analytics, logging, debugging, security, fraud prevention, and quality assurance; and
billing and payment-related services, where applicable.

We require service providers to process children’s personal information only as needed to provide services to AstraLynk, according to applicable contractual, confidentiality, security, and use restrictions, unless otherwise disclosed or required by law.

Legal, Safety, and Regulatory Purposes

We may disclose children’s personal information when required by law, legal process, court order, subpoena, government or regulatory request, or when we believe disclosure is necessary or appropriate to:

protect the safety of a child;
protect the safety, security, rights, or property of AstraLynk, our users, or others;
detect, prevent, or address fraud, security incidents, misuse, or other potentially prohibited, malicious, or illegal activities;
enforce our Terms of Service or other applicable agreements or policies; or
cooperate with law enforcement or other investigations related to public safety.

Business Transfers

We may disclose or transfer children’s personal information as part of a business transfer or corporate change, such as a merger, acquisition, financing, reorganization, sale of assets, bankruptcy, or transfer to a subsequent owner, co-owner, or operator of AstraLynk, subject to applicable law and this Notice.

We will notify the Parent/Guardian and obtain consent before disclosing a child’s personal information for any other purpose that requires additional consent under applicable law.

Parental Consent

Before a child under 13 can use child-related Platform functionality, AstraLynk must obtain verifiable parental consent from the child’s Parent/Guardian.

AstraLynk’s current consent process uses a Parental Consent Letter. We may send the Parental Consent Letter to the Parent/Guardian email address provided during registration. The Parent/Guardian may be asked to print, complete, sign, and return the letter by mail or scanned email according to the instructions provided. AstraLynk may also require an Admin/Legal verification call or other reasonable steps to confirm that the person providing consent is the child’s parent or legal guardian.

When we send a consent request, we may store the sent timestamp, the applicable Parental Consent Letter version, the applicable Children’s Privacy Notice version or URL, and an expiration date calculated as 14 days after the request is sent. If the signed consent is not received and approved within the applicable period, the consent request may expire and the child account will remain restricted unless a new consent process is completed.

Until parental consent is approved, the child’s account access will be restricted. For the current implementation, this means the child will not be able to access the main application experience and will be routed to a pending consent state until consent is approved.

Parental Choices and Controls

As a Parent/Guardian, you have the right to:

access the personal information we have collected about your child;
request correction or deletion of your child’s personal information, subject to applicable legal, security, compliance, and recordkeeping exceptions;
refuse further collection, use, or disclosure of your child’s personal information; and
withdraw previously granted consent.

You may submit an access, correction, deletion, closure, refusal of further use, or consent withdrawal request by contacting us at legal@astralynk.com.

If you refuse further collection, use, or disclosure of your child’s personal information, withdraw consent, or request deletion of your child’s personal information, your child may not be able to continue using the Platform or certain Platform features. In that case, AstraLynk may restrict the child account, block future collection, use, and disclosure of the child’s personal information, and route any deletion request through the applicable Data Deletion / Right to Erasure process.

If consent is withdrawn after it was previously approved, the child’s account access will be restricted, and the child will not be able to access the main application unless a new consent process is completed and approved, if allowed by AstraLynk and applicable law.

To protect the privacy and security of you and your child, we may require you to take certain steps or provide additional information to verify your identity and authority before we process a request. We may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, would be extremely impractical, or relate to information that is not associated with your child’s personal information, subject to applicable law.

How Long We Keep Children’s Information

We keep children’s personal information only as long as reasonably necessary for the purposes described in this Notice, including to provide the Platform, support casting and audition workflows, manage consent, comply with applicable laws, regulations, legal processes, or governmental requests, detect or prevent fraud, resolve disputes, enforce agreements or policies, maintain security, support audits, and take other actions consistent with applicable law.

Even after a child stops using the Platform, we may retain certain information where necessary for legal, security, compliance, audit, dispute resolution, or recordkeeping purposes. Deletion and retention of child information are further described in AstraLynk’s Privacy Policy, Data Retention Policy, and Data Deletion Policy, where applicable.

Security

We use reasonable administrative, technical, and organizational safeguards designed to protect children’s personal information. These safeguards may include encryption in transit and at rest, secure media storage, role-based access controls, access and audit logs, least-privilege access, vendor security restrictions, and retention/deletion controls. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Need Help or Have Questions?

Please contact us with any questions or concerns regarding this Notice, parental consent, consent withdrawal, or requests relating to your child’s personal information at legal@astralynk.com.

Privacy Policy

For more detailed information about our general privacy practices, please review our Privacy Policy here.

Changes to this Notice

We may update this Notice from time to time. If we make material changes to how we collect, use, disclose, retain, or dispose of children’s personal information, we will notify the Parent/Guardian and obtain consent where required by applicable law.